Overview (12.0.P1)

Procurement refers to the aspects of project management related to obtaining goods and services from outside companies. This specifically refers to vendors and suppliers. It does not refer to other internal organizations within your own company.

Procurement is handled at two levels within a program depending on where the work is most efficient.

• Needed by entire program. If procured good or services are needed across the program, it is likely that the procurement will be managed by the Program Office.

• Needed by one project. If the procured goods or services are needed by one project, it is likely that the procurement will be managed by the individual project.

• Needed by multiple projects. You will need to use best judgment to see what level the procurement should be managed. If there are common needs by multiple related projects, it is likely that one of the projects can take the lead and manage the procurement effort on behalf of multiple projects. If the procured goods and services are used by many projects, and the projects are not aware of the totality of requirements across all projects, it is possible that the procurement is done at the program level.